LOCAL DISTRICT CLASSIFICATION PLAN

 

SUMMARY CLASS TITLE:  DATA CONTROL CLERK

This is a full-time position; 261 days per school year; 7.5 hrs/day (For the 2024/2025 school year.

 

BASIC FUNCTION:

 

Operate data control equipment and process job runs for District users; maintain input data logs and prepare data for input; log, process and deliver input and output data; scan documents to assure accuracy and to detect errors; operate off-line support equipment and maintain magnetic tapes.

 

REPRESENTATIVE DUTIES:

 

• Receive and process job run requests from users; maintain input data logs and prepare input data for data entry and computer operations staff.
• Separate, decollate and package computer generated reports for distribution to user departments District-wide.
• Maintain on-site and off-site tape libraries by accurately logging, pulling and returning tapes to the scratch pool.
• Load optical scanner programs, scan documents and detect errors; perform preventive maintenance on equipment as required.
• Maintain payroll totals and employee Master File posting totals to assure that file is in balance with transaction postings and various computer-generated listings.
• Maintain encumbrance and disbursement totals along with Master Budget file and yearly budget file posting totals to assure that files are in balance with transactions postings and various computer-generated listings.
• Receive telephone calls and take messages for other department staff; assist and substitute for other department staff as required.
• Perform related duties as assigned.

 

KNOWLEDGE AND ABILITIES:

 

      KNOWLEDGE OF:

• Operation of data control and data entry equipment.
• Methods and techniques of data control.
• Modern office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Policies and objectives of assigned program and activities.
• Data input procedures and record-keeping procedures and requirements.

 

ABILITY TO:

• Operate computers and peripheral equipment properly and efficiently.
• Detect errors in the material and data being processes.
• Perform technical data control duties.
• Review and verify input and output data to assure accuracy and efficiency.
• Receive and process job run requests from users.
• Maintain tape libraries.
• Type at 40 words net per minute from clear copy.

Data Control Clerk - Continued                                                                             Page 2

 

      ABILITY TO - continued:

• Understand and follow oral and written directions.
• Meet schedules and time lines.

 

EDUCATION AND EXPERIENCE:

 

Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years data entry or data control experience.